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Payroll service

A seven-stage cycle that takes payroll from calendar setup through to closure and reporting, every month.

1

Calendar & Cut-Off

  • Payroll calendar
  • Cut-off coordination
  • Cycle tracking
2

Data Administration

  • Employee data updates
  • Attendance & leave
  • Overtime
  • Allowances & deductions
3

Payroll Processing

  • Gross-to-net calculation
  • Statutory deductions
  • Exception handling
4

Review & Approval

  • Maker-checker review
  • Salary amendments
  • Bank verification
5

Salary Payments

  • Payment file generation
  • Salary processing
  • Payslip distribution
6

Statutory Administration

  • EPF (KWSP)
  • SOCSO (PERKESO)
  • EIS (SIP)
  • PCB / MTD
7

Closure & Reporting

  • Reconciliation
  • Reporting
  • Record retention

Aligned to how each client already works

At D2S, we align our workforce management processes with our clients' operating models. Whether employees record time through a client-managed platform or an approved manual process, we ensure every time sheet undergoes structured validation and approval prior to payroll processing.

We do not operate a proprietary Workforce Management System. Instead, we seamlessly integrate with client systems wherever available, enabling employees to follow established attendance and time reporting processes while maintaining compliance and payroll accuracy.

1

Employee Submission

  • Attendance, timesheets, overtime, leave and exception requests submitted through the client-approved process
  • Submissions completed in line with agreed reporting timelines
2

Manager Validation & Approval

  • Reporting managers review and approve attendance, working hours, overtime and leave records
  • All approvals completed before payroll cut-off dates
3

Payroll Quality Review

  • D2S payroll specialists validate approved submissions
  • Exceptions, missing entries and discrepancies reviewed and resolved
  • Overtime, allowances and statutory requirements verified before processing
4

Payroll Processing

  • Approved timesheets form the basis for payroll calculations
  • Statutory deductions and compliance obligations applied
  • Maker-checker controls performed to ensure payroll accuracy
5

Employee Support

  • Pay slips issued in accordance with payroll schedules
  • Dedicated HR and payroll support teams manage employee queries and resolution requests
Payroll Framework
  • Segregation of duties
  • Bank verification
  • Payroll-to-bank reconciliation
  • Secure file transfer
  • Audit trail management
  • Evidence retention
Statutory Coverage
EPF (KWSP)Contribution Administration
SOCSO (PERKESO)Contribution Processing
EIS (SIP)Insurance Administration
PCB / MTDTax Deduction Processing
Annual Tax Documentation Support
Our Governance
  • Approval-based workflows
  • Documented audit trails
  • Payroll validation checkpoints
  • Maker-checker reviews
  • Compliance verification procedures
  • Escalation and exception management processes
Why D2S
  • Malaysian payroll expertise
  • Recruitment-to-payroll model
  • Contingent workforce support
  • Managed statutory administration
  • 24x7 critical support
  • Business continuity planning
Service Quality
  • Payroll Accuracy
  • On-Time Payments
  • Statutory Timeliness
  • Query Resolution